Call for Proposalsback to conference main page

2019 TOTA Annual Conference
November 1-3, 2019 at the Renaissance Hotel, Austin, Texas

Handouts must be submitted to [email protected] no later than October 22, 2019. 

Please read this information in it's entirety:

This year our conference theme is “Where Science, Creativity, and Compassion Intersect.” We encourage you to incorporate this theme into your proposal and presentation. All topic areas with relevance to occupational therapy will be considered. Proposals from occupational therapists, assistants and students are welcome, as are proposals from related professions. Occupational therapy continuing education is defined as professional development activities that are directly relevant to the profession of occupational therapy.

Things to Consider Before Submission:

  • Proposal submission is from March 1 to May 30, 2019.
  • Proposals will only be accepted on-line. Paper forms will not be accepted.
  • All OT, OTA, and student speakers whose proposals are accepted for presentation must register for at least one day of the Annual Conference. In alignment with AOTA, TOTA will not be offering group or speaker discounted rates. Student discounted rates are already reflected in the student price. 
  • Committee decisions will be sent via email to the primary contact that was provided on the submission form by July 8, 2018. It is the responsibility of the primary contact to ensure that all listed speakers and/or authors be notified of the Call for Proposals status.
  • If selected, speaker contracts will be sent with acceptance letter via email to the primary contact. 

Important Notes for Call for Proposals Process:
• Some sections are limited by character counts, not word count. If character count is exceeded, a red warning will display under the text box.
• Please avoid any reference to persons and facilities as this may bias reviewers.

This section will discuss the items that you will need to fill out in the form. Before starting the call for proposals form, you will need the following (please note that partial submissions are NOT SAVED).

Primary Contact Information
This is typically the Primary Speaker. This person will be the only person who will receive notifications from TOTA regarding proposal updates and information. One person should be designated as Primary Speaker.

Course Title 
Maximum of 80 characters, including spaces

Requested Course Length

Type of Presentation Presentation Length Number of Presenters
Poster Presentation 1 hour at poster Up to 2 presenters
Research Session 20 minute forum Up to 2 presenters
Short Course 1 3/4 - 2 hours Up to 3 presenters
Long Course 3 1/2 - 4 hours Up to 5 presenters
Workshop 7.5 hours No limit to number of presenters

Intended Audience

Entry Level Geared toward practitioners with little or no knowledge of the subject matter. Focus is on providing general introductory information.
Intermediate Level Geared toward practitioners with a comprehensive understanding of the subject matter based on current practice trends and literature related to the subject matter.
Advanced Level Geared toward practitioners with a comprehensive understanding of the subject matter based on current theories and standards of practice as well as current literature and research. Focus is on recent advances and trends, and/or research applications. A high-level of participation by attendees is encourage during this session. 

Presentation Category
You will select up to 2 presentation categories. Please select a PRIMARY and SECONDARY. The categories are: Health & Wellness, Mental Health, Rehabilitation Disability and Participation, Education, Children and Youth, Work & Industry, Productive Aging, and Research.

Short Abstract 
Maximum of 300 characters, including spaces. This is the published information that the attendees will use to select courses.

Full Abstract 
A summary that clearly states the purpose and content of the presentation and its relevance to OT. Include a description of method of presentation. This is a good opportunity to showcase how your presentation meets the conference theme. Maximum of 3000 characters, including spaces.

Learning Objectives
Objectives must be clear and specific. You must have at least one objective, but can include up to two.

Educational Value 
How this presentation will advance the practice or professional development of participants and/or the profession.

Literature Citations 
Minimum of two

Presenter and Contributing Author Information
Include all presenters and contributing authors. All presenters must have a short biography with a maximum of 400 characters to display on the mobile conference app. Presenters/authors will be published as submitted; please check your spelling and credentials. Upload a current CV for all presenters (please combine into one file). Reminder: All OT, OTA, and student speakers whose proposals are accepted for presentation must register for at least one day of the Annual Conference.

Please note the differences between Presenters and Contributing Authors:

  • Primary Presenter – The only person to whom TOTA will send subsequent communication regarding acceptance of the proposal and onsite logistics. 
  • Additional Presenter(s) - Will be onsite presenting with the Primary Presenter.
  • Contributing Author - Persons who have contributed to the development and content of the proposal but will NOT be presenting onsite.

Is this presentation presented by an exhibitor?
If yes, please enter the name of the exhibitor.

Important Information After Submission:

  • The primary contact listed will be notified of the committee's decision via email by July 8, 2019. Presenter contracts will be emailed to the primary contact in the same email. It is up to the Primary Contact to ensure that all listed presenters and authors are notified of the call for proposal status.
  • Presenter changes can be made up until one month prior to the first day of conference after which all information will be printed as it was submitted. The deadline for change requests is Wednesday Oct 2. Please submit, in writing any change requests to [email protected]
  • Session handouts are an important part of session attendees’ overall conference experience and serves as a resource after the participant leaves your session. If your proposal is accepted, you should make every effort to upload a handout for attendees by the October 22, 2019 deadline. Handouts will be available to the attendees three days prior to the start of conference (Oct 29, 2019). NOTE: Handout does not need to be a copy of the session slides or actual presentation. Poster presenters do not need to provide handouts.

Any questions can be directed to [email protected]