TOTA 2025 Annual Conference 
Exhibitor and Advertising Information       

The TOTA Annual Conference provides the ideal place and time to promote your products/services to the OT community.   

Live Exhibit Dates:  November 14-15, 2025  
(with a Virtual-Only option)  
Embassy Suites by Hilton San Marcos Hotel Conference Center
1001 E. McCarty Lane
San Marcos, TX 78666

Exhibit Hall Schedule: 
Friday 11/14 - 11:00 am - 4:00 pm (unopposed lunch 12:15 pm - 1:45 pm)
Saturday 11/15 - 10:00 am - 2:00 pm (unopposed lunch 12:00 pm - 1:30 pm)

Note:  Google Chrome browser works best with our website. 

Review the prospectus for exhibitor and advertising options (Virtual-Only option for those who cannot join us in person). Once you have read the details and decided on the booth and sponsorship you would like, click on the Exhibitor/Advertising Registration Form to begin your online registration process.   

Questions? Contact Kami Lusson 832-915-9239 

 2025 TOTA Confirmed Exhibitors

 2025 TOTA EXHIBITOR PROSPECTUS:

 
 QUICK LINKS

Exhibitor Registration Form
Exhibit Hall Floor Plan
Embassy Suites San Marcos Hotel Reservation Link
Embassy Suites San Marcos Exhibitor Packet
Student Organization Table Information

 

IMPORTANT INFORMATION:  
  • All Exhibitors must wear a TOTA Conference Exhibitor Badge. Additional badges may be purchased for $75 each. Exhibitor badges allow entrance into the Exhibit Hall and Lunch on Friday and Saturday.  Exhibitor Booths DO NOT include Conference Registrations to attend Educational Sessions for CEUs.  Only Registered Conference Attendees may attend Education Sessions for CEUs. 
  • Exhibitor space includes one 8'x10' draped exhibit booth, one 6' draped table, 2 chairs, a wastebasket, and an identification sign. The exhibit hall is carpeted and includes complimentary WIFI.  The booths will be draped in black. For additional needs such as AV and electricity, please refer to the Embassy Suites San Marcos Exhibitor Packet link above.
  • To be included in our Conference Guide, booth applications must be submitted by August 31, 2025. 
  • To be included in social media or signage, booth applications must be submitted by October 1, 2025.
  • A late fee of $200 is added to booth applications submitted after October 1, 2025.  Cancellation of booths after October 1, 2025 will not be refunded. 
  •  Live Booth also includes your own personal page on our Whova app.  Platinum and Silver & Texas Star Booths also include Sponsorship of events.
  • Virtual-Only includes your own personal page on our Whova app.
  • Booth numbers will be assigned based on the order in which they are received and will be announced by October 1st.  Booth number requests will be taken into consideration.
  • For shipping needs please the Embassy Suites San Marcos Exhibitor Packet link above.